EXHIBITOR HOUSING POLICY

Overbooking of exhibitor rooms in the past has caused hotels to prematurely sell out of rooms and displace attendees. In addition, the increased number of last-minute cancellations can cause financial penalties to the organizers. Therefore, the 340B Coalition has established the following housing policies for exhibitors:

• The 340B Coalition will be using ConferenceDirect as our official housing company. All hotel reservations must be booked using our official housing company.
• Hotel rooms are for qualified exhibitors only. Qualified exhibitors must have submitted a contract for exhibit space prior to requesting hotel rooms and all guests must be registrants of the conference or the room reservation will not be valid and will be subject to cancellation.
• Due to the limited availability of rooms at the host hotel, exhibitors are restricted to reserving their rooms at the overflow hotels. However, corporate partners of 340B Health are allotted a certain amount of rooms at the host hotel based on their partnership level. Corporate partners of 340B Health should request a special room block to access these rooms. Please contact Lee-Anne Gabrielli at lee-anne.gabrielli@340bhealth.org to request your room block.
• A room block is required for any request for ten (10) or more rooms by the same company.
  • All blocks are subject to approval by the 340B Coalition.
  • All guests in the room block must be registrants of the conference or the room reservation will not be valid and will be subject to cancellation.
  • Deadline to assign rooms with names is Monday, June 4, 2018. After this date, any rooms not assigned to a valid name will be released from your sub-block. Placeholder names will not be accepted.
  • A $100.00 cancellation fee will apply to any reservation from your sub-block canceled after June 13, 2018.
• Exhibitor or sponsor rooms found booked under the attendee category will be subject to cancellation.
• A valid credit card must be provided at the time the reservation is made and will be charged a deposit of one night’s room and tax by the hotel as early as June 15th, 2018. Cancellations must be made 30 days prior to arrival for a full refund of the one night's room and tax deposit.
• In addition, the 340B Coalition housing bureau, ConferenceDirect, will charge a $100 cancellation fee for all cancellations made after June 8th, 2018. Should you cancel, this charge will appear on your credit card statement as “ConferenceDirect LLC”. This policy will apply until the hotel's cancellation policy goes into effect.

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Exhibitor Hotel Reservation System